A portal your clients actually use.
Rights management software generally stops at the agency's own desk. Quillaris offers a client portal as part of the platform, reading the same records your team works in, so an author can see where a book has sold, what they've been paid, and why the number is what it is, without an email to your office.
Your clients no longer need to ask.
Where's my money, what's been sold, where's my 1099 — the Client Portal answers all three without an email.
- Read-mostly, with one real job. Everything is read-only except the details a client should own: how to reach them, and where their money goes. Names stay read-only, since they tie to contracts and tax filings.
- Work they'd take on. Clients can flag whether they're open to speaking engagements, illustration work, or ghostwriting and work for hire, so your agents know who to put forward without asking first.
- The math closes. Each payment shows gross, the agency commission as a plain amount, every deduction, then the net, so nobody writes in asking why the number moved. Your commission rate is never shown.
- Tax forms they fetch themselves. Finalized 1099 and 1042-S recipient copies with TINs masked. A corrected form replaces the original in their list.
- You decide what's shared. A document appears only once you toggle share on that file. Submissions read "out on submission" and nothing more, never the publisher or the editor.
Bank details, without the email thread.
Chasing a client for a routing number wastes a week, and email is a poor place to send one. In the portal, clients maintain their own payees: themselves, their LLC, an estate, a co-writer, each with its bank account, mailing address, and tax ID.
- Write-only by design. Clients update their own banking details, and your agency is notified. Once entered, an account number can't be read back out by anyone, including the client.
- Both parties get the email. Every add, edit, and removal notifies the client and your admins. If a change wasn't theirs, they find out before the next payment goes out.
- You still own the split. Shares have to total 100% across active payees, so only your agency sets them. A newly added payee shows as awaiting your confirmation, and isn't paid until you give it.
- Removals respect tax season. A payee that has already been paid can't be deleted out from under your filings. It goes inactive, stays on file for tax records, and can be reactivated.
Paperwork clients can file themselves.
Tax paperwork is the other thing that turns into a thread. Under Profile, a client files the forms your team would otherwise have to request, and everything they upload lands on their record in the agency app.
- Residency certification. Clients add a tax year with its date and the countries requested, then upload the Form 8802 application or the 6166 certification letter against it. They can edit and remove their own entries; your notes on an entry stay internal.
- Letters of direction to pay. A client can upload a new letter, which your team confirms. Letters can't be edited or removed from the portal, so the instruction on file stays the instruction you were given.
- Your team is notified either way. Every upload and change raises an alert, and your admins confirm it before it affects anything.
Everything an agency runs on.
Clients, deals, royalties, money, rights, and reports in one system, so a record entered once flows everywhere it's needed.
See the platform Security & trustBuilt so you can prove it.
Role-based access scoped at the server, a field-level audit trail, encrypted tax data, and GDPR responses in two clicks.
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